Vendor Application

Important Information for Interested Vendors

Vendor Booth Locations

There are three locations for vendors at Applefest:

1. Children’s Village, King Edward Park (75 Elizabeth Street) – reserved for children/youth-related vendors ONLY
2. Car Show, Brighton Public School Grounds (24 Elizabeth Street) – reserved for vehicle-related vendors ONLY
3. Street Fair, Main Street in Downtown Brighton (typically from Prince Edward & Main Intersection to Centre & Main Street Intersection but subject to change)

Please note that vendors can indicate their preference of location, but are not guaranteed they will be placed in that location based on availability. 

Vendor Booth Pricing

Vendor Fees cover a 10'x10' booth space at each location. No tables, tents, or chairs are included in the booth price. There will be vendors on either side of you, separated by approximately 6 inches of space - please plan your setup accordingly. You can pay for extra length in 10' increments. 

Pricing for each location and vendor type is tiered as follows:

Vendor Insurance

The Municipality of Brighton has purchased a ‘Special Event Coverage’ policy from our insurance provider. This means, vendors do not have to submit a copy of their insurance and will be covered by the Municipality’s policy. Vendors who are serving food will still need to complete a Safe Food Handling Form from the Health Unit.

As always, if vendors wish to have their own insurance in addition to the coverage offered by the Municipality, they are welcome to do so.

Health Unit Forms

Section 16(2) of the Health Protection and Promotion Act (HPPA) requires that every person who intends to commence to operate a food premise shall give notice of the person’s intention to the Medical Officer of Health or the Health Unit is which the food premise will be located. Food premises are defined as "a premises where food or milk is manufactured, processed, prepared, stored, handled, displayed, distributed, transported, sold or offered for sale, but does not include a private residence". 

All vendors selling food (both packaged or unpackaged) are required to complete a Health Unit form and submit it to the Applefest Coordinator. Required forms will be emailed to successful vendors and will have all relevant information completed specifically to Applefest.

Food Vendors are also required to submit their most recent copies of their Safe Food Handling Certifications and Health Unit Inspection (Green Slip) upon application. If you are accepted and your certifications/inspections you applied with lapse, you will be contacted by organizers to resubmit current documentation that is valid for the dates of Applefest.

Food Vendor applicants are reminded that the additional paperwork we require you to submit is required by other agencies we work with to put on the festival. Failure to complete or refusal to submit paperwork will result in your application being denied. 

Vendor Terms & Conditions 

If you are accepted to Applefest, you are agreeing to the following Terms & Conditions...

Booth Set-Up

• Vendor spaces are 10’ deep by 10’ wide. Vendors may not extend their booth outside their assigned space. Additional 10’ increments can be purchased. There will be other vendors on either side of your booth.
• Sharing or subletting booth space is not permitted.
• Vendors must provide their own display equipment, tents, tables, and chairs. There is no public wi-fi to connect point of sale devices to. Please plan accordingly.
• There are no volunteer staff available from the Applefest Committee to help with your booth.
• Purchased booths cannot be left empty. There must be a display of product in each rented booth.
• The vendor section of the festival opens at 10:00am and closes at 4:00pm on Saturday. Please note that visitors will arrive earlier to browse ahead of the festival officially opens.
• Applefest is a one-day event and runs rain or shine. There will be no refunds returned for vendors who do not attend for any reason
• All booths must be manned during open hours of the festival.
• Vendors are required to keep their area clean and well organized. All garbage must be removed from your area when you leave.
• Vehicles are permitted in the festival area during designated set up and takedown times. Applefest Coordinators reserve the right to modify these times for public safety. Vehicles will not be permitted in vendor areas during festival hours.
• Electricity will NOT be available. All Vendors using Propane MUST be in compliance with the TSSA regulations and be inspected by the Fire Department. All vendors must disclose their use of a generator that is not allowed to exceed 60 decibels. If the use of a generator is not disclosed, you will not be able to use a generator on the day of Applefest.
• Returning vendors from previous years are not guaranteed a booth space and must go through the application process. Returning vendors are not guaranteed their previous booth location. Requests listed in the application will be considered, but are not guaranteed.

Vendor Exclusivity and Products

• Exclusivity of the sale of specific products/goods by vendors is not guaranteed. Every effort will be made to place Vendors on the street to prevent direct and obvious competition.
• Vendors are not allowed to sell items that use the Applefest logo or Applefest name. Applefest is a brand and the Municipality reserves the right to control where the name and logo appears. As always, vendors are encouraged to include apple-themed items in their offerings.
• All vendors selling food or food products (fresh or packaged) are responsible for submitting their applications to Applefest Coordinators by the specified date for approval by the HKPR District Health Unit. Vendors who are not approved by Health Unit are not able to attend.

Vendor Behaviour

• Vendors agree to abide by the Brighton Applefest Harassment Policy which states: The harassment of any volunteers, committee members or members of staff will not be tolerated. In the case of harassment at Applefest, you will be asked to leave with no refund. Brighton Applefest will treat any complaint of harassment as a serious matter and will pursue any complaints in a fair and confidential manner. All possible criminal offences will be referred to the police for investigation.

Insurance and Liability

• Vendors will receive Liability Coverage through Applefest’s ‘Special Event Coverage’ purchased through the Municipality of Brighton’s Insurance Provider. Vendors wishing to purchase their own insurance are welcome to do so.
• The vendor will release and hold harmless The Corporation of the Municipality of Brighton and Brighton Applefest, its elected and appointed officials, employees and agents, from and against all losses, claims, damages, actions, causes of action, costs of expenses (including but not limited to weather, wildlife, and environmental aggressors, legal fees, disbursements and taxes on a solicitor client basis) that The Corporation of the Municipality of Brighton and Brighton Applefest may sustain, incur, suffer or be put to at any time before, during, or after expiration or termination of the event, arising out of or occurring directly or indirectly out of the event, or any act or omission of the Applicant or any agent, volunteer, participant, employee, officer, director or subcontractor of the Applicant.

Apply to be a Vendor at Applefest!

About the Application Process

The Applefest Application Process is two steps:

1. Potential Applefest Street Fair vendors must submit a complete application to be reviewed by Applefest Coordinators and agree to the Applefest Vendor Terms & Conditions.
2. Successful vendors will then be contacted by the Applefest Coordinators to proceed with payment for their booth and to provide all other necessary paperwork. 

How are applications reviewed and approved?

All applications are reviewed by the Applefest Coordinator and are selected based on the following criteria...

We encourage vendors to be as complete and thorough as possible when filling out their application, as it helps our Coordinator get to know your business and how it could fit into our Applefest Vendor lineup.

Information provided by vendors on the application form is taken into consideration along with submitted photos. Our coordinator also reviews social media content and websites for each business if applicable. 

We remind all applicants that Applefest is a curated event and acceptance in previous years does not guarantee acceptance this year. Applications from local vendors (i.e., vendors based out of Northumberland, Hastings or Prince Edward County) will be given priority. We remind vendors that Applefest is a curated event. The Street Fair Coordinator reserves the right to accept and/or decline applications using their professional judgment.

Submit an Application

Submit an Application Online | Download an Application Form

Please note: Applications are available starting April 1st. Hardcopies of applications are available during regular working hours of 8:30am to 4:30pm, Monday to Friday, at the Brighton Municipal Centre located at 35 Alice Street. All applications are due June 1st. No extensions will be granted, and no late applications will be accepted. Applications from local vendors (i.e., vendors based out of Northumberland, Hastings or Prince Edward County) will be given priority. We remind vendors that Applefest is a curated event. The Street Fair Coordinator reserves the right to accept and/or decline applications using their professional judgment.

Questions about completing the application or the application process? Please contact Caroline Birch, Applefest Coordinator at applefest@brighton.ca.